ColumnistsNov 08, 2022
The Smart Lab: Last-Minute Tips to Boost Black Friday Jewelry SalesColumnistsNov 15, 2022
Creative Connecting: Managing Customers’ Expectations During the Custom Design Process
A great custom design experience starts with listening to your customers, Duvall O’Steen and Jen Cullen Williams say.
Duvall O’Steen, left, and Jen Cullen Williams are independent communications strategists and senior consultants for the Luxury Brand Group. They can be reached at DuvallOsteenNYC@gmail.com or Jen@JenCullenWilliams.com.
According to career launchpad Zippia.com, jewelry companies reported a 38 percent increase in custom jewelry sales between 2019 and 2020. And the trend shows no sign of slowing.
Large companies like Starbucks and Apple have made customization a key selling factor—have your coffee your way, your computer, your mobile phone, your apps, and your social media feed.
Today’s consumer literally has been trained to desire customization. Buyers want to share in the purchase process by customizing the products they buy to meet their needs, preferences or lifestyles, and jewelry is no exception.
As demand for custom jewelry continues to rise, communication with the customer will be critical for success.
We spoke with several jewelers who regularly do custom design work to discover their best tips for communicating with the customer throughout the process.
Design Consultation—Active Listening Is Key
Designer Dan Sokyrka of Diamond Concepts Fine Jewelry in Sonora, California, has been designing custom jewelry for his customers for 40 years and has completed thousands of jewelry designs.
For Dan, the custom design process starts with listening.
“To be able to communicate with people effectively, especially to understand someone’s thoughts and ideas about what they want in a design, takes listening to not only what the client says, but also listening to how they act and their body language as well,” he said.
He observes their style of dress, the jewelry they are wearing when they enter the store, and the car they drive; not in a judgmental way, just to understand their sense of style.
“But the key is asking questions and listening to their replies,” he said. “I find that when I stop trying to ‘sell’ something, and just talk with them about their likes and dislikes and their life a little, they relax and are not feeling pressure, and then, it’s easier for them to explain what they are thinking.”
Sokyrka tells his customers to be 100 percent honest, assuring them their dislike of something will not offend him.
For customers who have no idea what they want, Sokyrka gives them homework.
“I tell them to make it fun … Go home and get on your computer on the Google Images tab with a glass of wine and type in keywords, like vintage-style ring, three-stone engraved ring, modern ruby ring, whatever you think might bring up your style.
“Do not look for a specific ring, just look for what makes you feel good, maybe just a curve on this ring or it might be a twist on that ring. Print out or save anything that grabs you about any ring. Your choices will start to have some common themes, and I’ll start to know exactly what you like.”
Large companies like Starbucks and Apple have made customization a key selling factor—have your coffee your way, your computer, your mobile phone, your apps, and your social media feed.
Today’s consumer literally has been trained to desire customization. Buyers want to share in the purchase process by customizing the products they buy to meet their needs, preferences or lifestyles, and jewelry is no exception.
As demand for custom jewelry continues to rise, communication with the customer will be critical for success.
We spoke with several jewelers who regularly do custom design work to discover their best tips for communicating with the customer throughout the process.
Design Consultation—Active Listening Is Key
Designer Dan Sokyrka of Diamond Concepts Fine Jewelry in Sonora, California, has been designing custom jewelry for his customers for 40 years and has completed thousands of jewelry designs.
For Dan, the custom design process starts with listening.
“To be able to communicate with people effectively, especially to understand someone’s thoughts and ideas about what they want in a design, takes listening to not only what the client says, but also listening to how they act and their body language as well,” he said.
He observes their style of dress, the jewelry they are wearing when they enter the store, and the car they drive; not in a judgmental way, just to understand their sense of style.
“But the key is asking questions and listening to their replies,” he said. “I find that when I stop trying to ‘sell’ something, and just talk with them about their likes and dislikes and their life a little, they relax and are not feeling pressure, and then, it’s easier for them to explain what they are thinking.”
Sokyrka tells his customers to be 100 percent honest, assuring them their dislike of something will not offend him.
For customers who have no idea what they want, Sokyrka gives them homework.
“I tell them to make it fun … Go home and get on your computer on the Google Images tab with a glass of wine and type in keywords, like vintage-style ring, three-stone engraved ring, modern ruby ring, whatever you think might bring up your style.
“Do not look for a specific ring, just look for what makes you feel good, maybe just a curve on this ring or it might be a twist on that ring. Print out or save anything that grabs you about any ring. Your choices will start to have some common themes, and I’ll start to know exactly what you like.”
Customer Engagement—Keep Them Informed
After the initial design consultation, it can be challenging to balance customer involvement. How much do you involve the customer in the process?
John Magzalcioglu, vice president of Diamond Club International, suggests keeping the customer informed at every point in the process to ensure their satisfaction.
“As we are making the jewelry, we communicate with our clients step by step, informing them when we finalize the design (getting their approval), when we are setting the diamonds, when we are polishing, when we are doing quality control, etc. And most importantly, we follow up once they receive the jewelry to see if they are happy with it or if they have any concerns.”
During an educational panel at Stuller’s October “Bridge” conference, custom design specialist Joseph Meadows of David Douglas Diamonds & Jewelry shared the importance of not overcomplicating the custom process by using too many industry terms that could confuse or overwhelm a customer.
Instead of saying “rendering,” use the term “drawing or sketch,” he suggested. And instead of saying “CAD,” describe it as, “a computer drawing of your design.”
He noted many jewelry and gemstones terms and acronyms are second nature to designers and jewelers but can intimidate customers.
Presenters in the session also advised clearly defining the difference between jewelry repairs and modifications to existing designs, as well as complete custom designs, since pricing and the timeline will vary depending on the scope of the work involved by the jeweler.
Hasmik (Jasmine) Kafafian of Michael M Jewelry reminded us of the importance of getting all the details at the start, including ring size or the desired length and width of a pendant.
This kind of specificity helps to ensure success and should be clarified before any carving and especially before precious metal casting. Kafafian works in wax molds and usually sends CAD designs for approval prior to making the wax mold.
Giving customers choices in the communication process can also create a more personalized approach to your service.
Chris Ploof, owner and designer at Chris Ploof Designs, said he chooses how much to inform the customer based upon their requests.
“Once we have an approved design, we typically don’t share the process unless the customer asks, and even then, I don’t always document the whole process, unless we have arranged for this with the customer ahead of time. Of course, with mobile phones taking excellent photos/videos these days, it has become much easier and faster. I let the customer lead and gauge their level of interest.”
Ploof said jewelers should always get a deposit and inform the customer upfront if changes require additional investment.
“I won’t even start designing without a deposit. I’ve seen countless jewelers get burned by customers walking away once a design has been shared and shopping it around for a lower price. I do share a CAD design and video, and I am happy to make minor adjustments, but if a customer wants major changes or can’t make up their mind, we do charge for revisions. We let the customer know this upfront.”
Ploof also suggests clarity about ownership of the design.
“Early on, I let a customer know that they own the idea to change or customize one of my designs, but they don’t own the design itself—we do. This prevents any misunderstandings.
“Also, we don’t give our customers our CAD files, we keep them. Many of the custom pieces we have done include hours of complicated CAD in them. I am not going to give that away so that another maker can quote a lower price, especially since all that design work is already done. Most of our pieces are geared toward our unique materials and styles anyway, and sometimes, those design files can be used again later as the basis for creating new or other designs.”
The Legal Stuff—Always Put It in Writing
Custom design can be a little intimidating to some designers, generating fears of failure, wasted effort, or issues with compensation.
Not only do you want the customer to be happy, but you also want to make sure that you and your staff are properly compensated for their time.
Sara Yood, deputy general counsel for the Jewelers Vigilance Committee (JVC), suggests jewelers (either designers or retailers who offer custom design work) always use a written contract when taking on custom work.
“A contract absolutely does not have to be complicated and does not require a lawyer to draft,” she noted. “At a minimum, you’ll want to discuss these issues listed below with your customer before proceeding, and ideally, put it in writing.”
Here are the items Yood suggests should be included in a custom design agreement:
• Names of the designer and the customer;
• Description of the agreed-on piece to be made;
• Agreed-on price and payment schedule (such as 50 percent non-refundable deposit, 50 percent due on receipt or whatever other payment terms the designer wants);
• Waiver for any customer stones/jewelry they are providing for the piece (i.e., a designer might take a stone out of a setting to reset and find out that it is broken, and the designer doesn’t want to be liable for that);
• Timeline expectations; and
• Description of how the parties will resolve any disputes arising under this contract (i.e., choice of state governing law or agreement to arbitrate, etc.).
Yood suggests “overcommunication”—specifying when design approval happens, ensuring that customers pay a deposit, and getting feedback every step of the way.
With a little planning and personalized communication, the custom design process can be a joy for everyone involved.
A healthy dose of common sense, combined with a touch of compassion, a sprinkle of clarity, and a pinch of patience, can all together create the perfect recipe for communication throughout the custom design process.
Elizabeth Gibson, CEO and founder of Austin, Texas, retail store Eliza Page and the designer of new personalized jewelry collection Scribe said: “I want our customers to love their customized jewelry.
“From the choice of gemstones to the symbolism and meaning behind the designs, personalized jewelry will be cherished today and passed down through the generations. How lucky are we to be part of their stories?!”
Custom design can be a little intimidating to some designers, generating fears of failure, wasted effort, or issues with compensation.
Not only do you want the customer to be happy, but you also want to make sure that you and your staff are properly compensated for their time.
Sara Yood, deputy general counsel for the Jewelers Vigilance Committee (JVC), suggests jewelers (either designers or retailers who offer custom design work) always use a written contract when taking on custom work.
“A contract absolutely does not have to be complicated and does not require a lawyer to draft,” she noted. “At a minimum, you’ll want to discuss these issues listed below with your customer before proceeding, and ideally, put it in writing.”
Here are the items Yood suggests should be included in a custom design agreement:
• Names of the designer and the customer;
• Description of the agreed-on piece to be made;
• Agreed-on price and payment schedule (such as 50 percent non-refundable deposit, 50 percent due on receipt or whatever other payment terms the designer wants);
• Waiver for any customer stones/jewelry they are providing for the piece (i.e., a designer might take a stone out of a setting to reset and find out that it is broken, and the designer doesn’t want to be liable for that);
• Timeline expectations; and
• Description of how the parties will resolve any disputes arising under this contract (i.e., choice of state governing law or agreement to arbitrate, etc.).
Yood suggests “overcommunication”—specifying when design approval happens, ensuring that customers pay a deposit, and getting feedback every step of the way.
With a little planning and personalized communication, the custom design process can be a joy for everyone involved.
A healthy dose of common sense, combined with a touch of compassion, a sprinkle of clarity, and a pinch of patience, can all together create the perfect recipe for communication throughout the custom design process.
Elizabeth Gibson, CEO and founder of Austin, Texas, retail store Eliza Page and the designer of new personalized jewelry collection Scribe said: “I want our customers to love their customized jewelry.
“From the choice of gemstones to the symbolism and meaning behind the designs, personalized jewelry will be cherished today and passed down through the generations. How lucky are we to be part of their stories?!”
More on Columnists
The Latest
CrimeDec 15, 2025
Men Receive Life Sentences in Home Invasion Murder of Jeweler Carlos Jose Hernandez and Joshua Zuazo were sentenced to life without the possibility of parole in the 2024 murder of Hussein “Sam” Murray.
Policies & IssuesDec 15, 2025
Sara Yood Named Co-Chair of RJC Standards CommitteeYood will serve alongside Eduard Stefanescu, the sustainability manager for C.Hafner, a precious metals refiner in Germany.
IndependentsDec 15, 2025
M.S. Rau to Open Store in AspenThe New Orleans jeweler is also hosting pop-up jewelry boutiques in New York City and Dallas.
Brought to you by
Impacting Tomorrow TodayHow Jewelers of America’s 20 Under 40 are leading to ensure a brighter future for the jewelry industry.
AuctionsDec 12, 2025
13.54-Carat Paraíba Tourmaline Sets Records at Christie’sSet in a Tiffany & Co. necklace, it sold for $4.2 million, the highest price and price per carat paid for a Paraíba tourmaline at auction.
Weekly QuizDec 11, 2025
This Week’s QuizTest your jewelry news knowledge by answering these questions.
MajorsDec 12, 2025
David Webb Reveals Ice-Cold Holiday Window DisplayThe jeweler’s “Deep Freeze” display showcases its iconic jewelry designs frozen in a vintage icebox.
CollectionsDec 12, 2025
Piece of the Week: Oscar Heyman’s Sphene RingTake luxury gifting to new heights this holiday season with the jeweler’s showstopping 12-carat sphene ring.
Brought to you by
Roseco Releases New Full-Line CatalogRoseco’s 704-page catalog showcases new lab-grown diamonds, findings, tools & more—available in print or interactive digital editions.
Events & AwardsDec 12, 2025
IGI Jewelry Design Contest Now Accepting SubmissionsThis year's theme is “Unveiling the Depths of the Ocean.”
TrendsDec 11, 2025
Pinterest 2026 Trend Report: Brooches, Bold Gold, Cool BlueIn its annual report, Pinterest noted an increase in searches for brooches, heirloom jewelry, and ‘80s luxury.
GradingDec 11, 2025
GIA to Offer Origin Determination for 3 More GemstonesStarting Jan. 1, customers can request the service for opal, peridot, and demantoid garnet.
IndependentsDec 11, 2025
Look Inside Day’s Jewelers’ Ninth StoreThe 111-year-old retailer celebrated the opening of its new location in Salem, New Hampshire, which is its third store in the state.
MajorsDec 11, 2025
Americas Gold Releases New Gold Chain CatalogThe new catalog features its most popular chains as well as new styles.
AuctionsDec 10, 2025
Francis Ford Coppola’s Watch Sells for $10.8MThe filmmaker’s personal F.P. Journe “FFC” prototype was the star of Phillips’ recent record-setting watch auction in New York.
WatchesDec 10, 2025
There’s A New Rolex Boutique in MiamiThe new location in the Design District pays homage to Miami’s Art Deco heritage and its connection to the ocean.
SurveysDec 10, 2025
Consumer Confidence Drops in November Inflations, tariffs, and politics—including the government shutdown—were among consumers’ top concerns last month.
SourcingDec 10, 2025
NAJA Announces Details for 2026 ‘Ace It’ Winter Conference“Longtime favorite” presenters, as well as first-time speakers, will lead talks and workshops at the annual event in Tucson next year.
Events & AwardsDec 10, 2025
MJSA Names 2025 Responsible Design Challenge WinnerSilas Smith of Meridian Metalworks won the challenge with his pendant that blends Australian and American landscapes.
AuctionsDec 09, 2025
‘Desert Rose’ Diamond Sells for $8.8M in Abu DhabiThe sale of the 31.68-carat, sunset-hued stone was part of Sotheby’s first series of events and auctions in Abu Dhabi.
TrendsDec 09, 2025
‘Once Upon a Time,’ Guzema Debuted Its Holiday CollectionThe collection features characters and motifs from Ukrainian folklore, including an enchanted mirror and a magic egg.
TechnologyDec 09, 2025
Gemvision Releases Updated MatrixGoldMatrixGold 3.11, the newest version of the jewelry design program, offers more flexibility, precision, and creative control.
Events & AwardsDec 09, 2025
MJSA Showcase Pavilion Returning to JA New York The pavilion will be part of the 2026 JA New York Spring show, scheduled for March 15 to 17.
MajorsDec 08, 2025
Juell Kadet, a ‘Lifelong Pillar’ of Rogers & Hollands, Dies at 96Kadet, a 1994 National Jeweler Retailer Hall of Fame inductee, helped grow the family-owned retailer in the Chicago area and beyond.
TechnologyDec 08, 2025
You’ve Heard of Smart Watches and Rings; Meet Smart EarringsBilled as the world’s smallest wearable, Lumia Health’s new smart earrings have a health tracker subtly embedded in the back.
TrendsDec 08, 2025
Amanda’s Style File: Celebrating December’s BirthstonesDon’t let those with December birthdays feel blue. Help them celebrate their month with blue zircon, turquoise, and tanzanite.
CollectionsDec 05, 2025
Piece of the Week: Robinson Pelham’s ‘Tsar Star’ EarringsThe new pink sapphire version of the piece dances with its wearer in the brand’s “Icons After Dark” holiday campaign.
TrendsDec 05, 2025
Pantone’s Color of the Year for 2026 Is … WhiteA choice that’s generated a lot of commentary, Pantone says “Cloud Dancer” marks a fresh start and encourages relaxation and creativity.
